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Business visa and business trip
Everything you need to know about applying for business visas and the requirements for a business trip according to Section 16 of the Employment Regulations (visa-free or with a Schengen visa).
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what a business visa is
Difference between business visa and work visa
Requirements for visa-free business travel
how to apply for a business visa
1. Germany Business Visa
1.1 What is a business visa?
1.2 Difference between business visa and work visa
2. Permitted activities Business visa (business trip)
3. Business Visa Germany Requirements
4. Step-by-step guide for business visa
4.1 Guide to applying for a business visa
4.2 Visa fee and processing time for business visas
5. FAQ
6. Conclusion Business visa and business trip
1. Germany Business Visa
1.1 What is a business visa?
A business visa for Germany is essential for international entrepreneurs, business travelers, and investors planning to conduct business activities in Germany . The business visa is a Schengen visa (Type C) that allows business travelers to stay in Germany for up to 90 days within a 180-day period. It is not equivalent to a long-term residence permit or work permit.
1.2 Difference between business visa and work visa
In Germany, a business visa is strictly distinct from a work visa . A business visa is usually limited to a specific period of time (e.g., 30, 60, or 90 days) and cannot be converted into a residence permit. Taking up employment or providing paid services is not permitted with a business visa (with a few exceptions). A work visa, on the other hand, entitles you to pursue long-term gainful employment in the destination country. It is usually issued when a foreign employer officially hires an employee.
2. Permitted activities Business visa (business trip)
When entering and staying with a business visa, please note that only certain activities may be performed, as the business visa is not an official work visa. According to Section 16 of the Employment Regulations (BeschV), only the following activities may be performed with a business visa in Germany:
Conducting meetings or negotiations
Visiting trade fairs and supporting company stands
Create contract offers and conclude contracts
Monitor the execution of a contract
establish, monitor or control a domestic business unit
The listed activities, as business trips, are part of the so-called " non-employment fiction " ( Section 30 of the Employment Ordinance ). Other activities may not be performed with a business visa. Exceeding the limits of the business trip constitutes illegal employment of foreign nationals and is therefore a criminal offense (see Section 95 (1a) of the Residence Act).
3. Business Visa Germany Requirements
To obtain a business visa for Germany, applicants must meet the following requirements :
Business invitation from a German company or business partner
Proof of travel planning & purpose of travel (e.g. meetings, contract negotiations, trade fairs)
sufficient financial evidence to cover travel expenses
Travel health insurance with sufficient coverage
Proof of willingness to return after the end of the business trip
The requirements for a business visa can vary depending on the country . If in doubt, the exact requirements for a business visa should be researched on the website of the German embassy in your home country, where relevant information leaflets are available.
4. Step-by-step guide for business visa
4.1 Guide to applying for a business visa
Applications for a business visa for Germany are made through the German embassy or consulate in your home country. To apply for a business visa for Germany, you must follow these steps:
Step 1: Make an appointment at the relevant embassy or Visa Application Center (e.g. VFS Global or TLS Contact)
Step 2: Fill out the online visa application via the VIDEX system of the German authorities
Step 3: Compilation of the required documents (passport, invitation letter, proof of business relationships)
Step 4: Personal interview and submission of biometric data
Step 5: Processing the application (usually 7-15 working days)
Step 6: Obtaining the visa and entering Germany
4.2 Visa fee and processing time for business visas
The visa fee for a business visa is currently €90 and is subject to regular adjustments. Processing time varies depending on the embassy's workload, but typically takes between 14 and 21 business days.
5. FAQ
What is a business visa and how does it differ from a work visa?
A business visa (Schengen visa type C) allows business travelers from third countries to stay in Germany for up to 90 days within a 180-day period.
What activities are permitted with a business visa in Germany?
Activities that fall under the so-called non-employment fiction (Section 16 in conjunction with Section 30 BeschV) are permitted, e.g.: participation in meetings, contract negotiations, attending trade fairs, company management or contract monitoring.
What are the requirements for applying for a business visa?
Required documents include an invitation letter from a German company, a credible travel plan, proof of travel funding, travel health insurance, and documentation of willingness to return. The requirements may vary slightly depending on the country of origin.
6. Conclusion
The business visa for Germany is a key issue for international business travelers, entrepreneurs, and investors planning short-term business activities in Germany. Unlike a work visa , it does not authorize employment, but only the performance of clearly defined business activities such as contract negotiations, trade fair visits, or company management in accordance with Section 16 of the Employment Regulations (BeschV). For a successful application, proof of an invitation from a German business partner , travel planning, and sufficient financial resources are required. Those who comply with the legal framework for a business visa for Germany ensure smooth and legally secure access to the German market.
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List of Sources (Paywall)
[1] Offer/Mävers, Employment Ordinance, 2nd edition 2022, § 16
[2] Visa Handbook, Trade Fair Visit, 77th Supplement, Status: 10/2023