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Job description work visa and ECB
All information about the job description for the employment relationship declaration (ECB).
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what a job description for the ECB is
When you need a job description for the ECB
what a job description for the ECB should look like
common problems with job descriptions
1. Relevance of the job description for the ECB
2. How is the job description formulated?
3. ECB job description in the online procedure
4. Legal pitfalls in the job description
5. FAQ ECB job description
6. Conclusion ECB job description
3. ECB job description in the online procedure
With the introduction of the Federal Employment Agency's online pre-approval process (so-called " electronic labor market approval "), the process for submitting job descriptions has also changed. Companies and human resources managers must now upload the information digitally . The online application process for pre-approval now includes a corresponding mandatory field in which the employee's duties must be briefly described.
1. Relevance of the job description for the ECB
The job description plays a central role in the employment relationship declaration (Employment Declaration). It serves as the basis for authorities, especially the Federal Employment Agency, to assess whether the offered position complies with legal requirements. Only with a clear, complete, and accurate job description can delays in the recognition and visa process be avoided.
Precision is crucial, especially when it comes to skilled immigration . The job description not only documents the duties and qualification requirements, but also shows how the position fits into the company. This allows the Federal Employment Agency, for example, to determine, for the "small" EU Blue Card , whether there is a sufficient connection between the degree program and the job (so-called "qualification connection ").
4. Legal pitfalls in the job description
A common source of error is the vague or overly general formulation of the duties. If it is not clearly identifiable which tasks the specialist is to perform, the Federal Employment Agency may have doubts about the suitability of the position (lack of qualification connection). In administrative practice, such doubts often work to the detriment of the applicant (even if this is often unlawful). This often leads to follow-up questions or a refusal of (preliminary) approval.
Another risk lies in incorrect information about wages or working conditions. These must comply with minimum legal requirements and be presented transparently. Even minor discrepancies or contradictory information compared to other documents can cause legal problems and delay the process.
5. FAQ ECB job description
Does a job description always have to be submitted with the employment contract declaration (ECB)?
In principle, the law stipulates that at least a brief description of the position should be provided. This doesn't have to be done in the form of a detailed job description, but the Federal Employment Agency must at least get an impression of the position.
Can I submit a job posting instead of a job description?
Yes. Job postings often include a job description, which is why the job posting can be submitted with the ECB.
Is there a job description in the online pre-approval application process?
In the Federal Employment Agency's online application process, there is only a small field in which the activity must be described.
What should be considered when formulating the job description?
You should ensure that the information in the job description, the employment contract declaration and the employment contract are consistent.
6. Conclusion ECB job description
The job description is an important document for the employment declaration and the subsequent visa process. It must be precise, complete, and consistent to meet the requirements of the authorities. Companies that regularly employ international specialists should develop internal standards for drafting job descriptions. This can help avoid common errors and make the approval process more efficient.
2. How is the job description formulated?
A legally compliant job description for the ECB must be precise, clear, and complete. It should include the exact job title, job responsibilities , working hours , location, remuneration, and all relevant benefits. Furthermore, qualification requirements such as education, professional experience, or language skills should be clearly stated. You can, for example, draw on the materials you use for job advertisements within your company.
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Further Information
List of Sources (Paywall)
[1] Timmermann/Uznanski/Mävers/Klaus, Employment of foreign workers, 2nd edition 2025
It is important that the job description is consistent with the information in the employment contract and the pre-approval application. Deviations can lead to queries and thus delays or even rejection. Companies should therefore use a consistent template and regularly update it to reflect legal changes or new requirements from authorities.
Careful and conscientious use of the ECB's online job description is strongly recommended. Incorrect or incomplete information in the online form can significantly delay the entire process. Therefore, if the job description is crucial to the application, it is recommended to have it reviewed by an experienced consultant or lawyer before uploading it. This will ensure that all required information is submitted completely and accurately.